Search this phrase and half the results are for auto shops. This is the other half: booking for the workshops, trainings and circles you host, with capacity, waitlists, materials, add-ons and follow-up, in the system that also runs your sessions and keeps your books.
Whatever you choose, these are the things that decide whether the software carries the work or you do. The last column is the lowest ColibriOS plan that includes it; every plan contains the one before it.
| Look for | Why it matters | In ColibriOS |
|---|---|---|
| Capacity with an automatic waitlist | A full workshop with a waitlist sells the next one; a full workshop without one turns people away for good. | Group |
| Series and recurring workshops | A six-week course should be one listing, not six. | Group |
| Deposits, add-ons and materials fees | The workshop's real price is the seat plus what you have to buy for it. | Group |
| Intake forms and waivers at booking | Anything physical or emotional needs consent on file before the room fills. | Solo |
| Timed reminders and follow-up emails | The address the day before and the slides the day after, without you sending them by hand. | Group |
| Door check-in from a phone | A paper list at the door is where no-shows and walk-ins get lost. | Group |
| Attendees land in your own contact list | The list is the asset; a ticketing site keeps it. | Solo |
| Bookkeeping and a year-end report by Schedule C category | Twenty seats minus the room, supplies and helper is the number that matters. | Solo |
Set a date, a capacity and a price, or run it as a series. Sell seats from a page on your own website, take deposits or full payment through your own Stripe, and let the waitlist fill cancellations. Add a materials fee, a recording or a follow-up session as an add-on at checkout. Check people in at the door from your phone.
Attendees get the confirmation, the reminder with the address and what to bring, and the follow-up with the slides, all timed to the workshop and written by you. Intake forms and waivers are filled in at booking, so a breathwork or movement workshop starts with the paperwork done.
Everyone who books lands in your CRM tagged with the workshop. The next one is an email to people who already came, not an ad to strangers. Run a free intro workshop as a funnel and the sign-ups flow into a nurture sequence automatically.
Seat sales are income the day they land. Connect your bank and the room hire, the supplies and the assistant's fee arrive as expenses, categorized; mileage to the venue is tracked at the official IRS rate. A year-end report by Schedule C category. Booking tools stop at the sale; this is the part after it.
Colibri helps you organize your income and expenses. It is not a tax preparer, accountant, or a substitute for professional tax advice.
Group, at $297 a month: workshops, classes and events with capacity, waitlists, check-in and attendee portals, on top of everything in Solo (booking, website, CRM, email, courses and the books).
No. ColibriOS is a flat monthly subscription; seat payments go straight to your own Stripe at your processor's standard rate.
Yes. Free RSVPs get the same registration, reminders and follow-up as paid seats, and a free workshop can be the first step of a funnel that enrolls sign-ups in an email sequence.
Yes. Per-offering add-ons attach to the workshop itself and are chosen at checkout, each with its own price, and each one lands in your books as its own line.
Yes. Your ColibriOS website can be the site, or you link from your existing one to the workshop page. Either way the booking, the payment and the contact record live in ColibriOS.
Yes. A series is one listing with its dates; attendees book once and are reminded before each session.
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