Multi-day booking, room and facility logistics, staff member coordination, and finances for retreat hosts.
Book the retreat, assign the rooms, coordinate the staff, sell the add-ons, and watch the finances — all in one breath.
Most retreat hosts run two or three retreats a year and a practice in between: sessions, a weekly class, maybe a membership. The trouble with retreat-only software is the fifty weeks it sits idle. ColibriOS runs the retreat and the year around it from one calendar, one client list and one set of books.
The best retreat marketing is last year's guests. Everyone who registers is a contact you own, tagged with the retreat, so the next date goes out as an email to people who already came, then to your list, then to the people who joined your free workshop funnel. Marketplace listings can sit alongside; they are not where your guests live.
Registration on your own site with a real capacity. A deposit at booking and the balance on your schedule. Rooms and add-ons chosen at checkout. Waivers signed and intake answered before arrival. A waitlist that fills a cancellation on its own. Reminders with the packing list a week out and the address the day before. Check-in from your phone.
Deposits and balances are income the day they land. Connect your bank and the venue deposit, the chef, the supplies and the flights arrive as expenses, categorized the way an accountant thinks. Mileage to the venue is tracked at the official IRS rate. The retreat's margin is a report you open, not a spreadsheet you rebuild, and it sits in the same books as the rest of the year.
Course hosting, room booking, and per-offering upsells — built for the healing arts, in one place.
Single offerings, recurring circles, and multi-day containers — booked from one calm calendar.
Wrap a course around your in-person work so participants keep going between gatherings.
Hold your own space — or rent it to visiting practitioners — with rooms, upkeep, and costs tracked.
Attach oils, malas, journals, or post-offering integration calls to the ticket itself — care, not commerce.
Yes. Set up rooms and facilities once and assign guests as they register; shared and private options can be sold as add-ons at checkout with their own prices.
Yes. Set a deposit on the retreat and collect the balance on the schedule you choose, through your own Stripe or PayPal at your processor's standard rate.
Gather, at $297 a month: multi-day events with capacity, waitlists, deposits and balances, rooms, attendee portals and check-in, on top of everything in Serve.
No, and it does not need to. ColibriOS is your own website, registration and client list; a directory that sends first-time guests can link to your retreat page.
Yes. Add them as staff and they see the same schedule, the same guest list and the same intake answers you do.
The same workspace runs your sessions, classes, memberships and courses, so the guest who came in March is a client in April and gets your next retreat date in October from the same list.
Where retreat hosts come up for air.
Start free in under a minute — and bring your whole practice into one calm home.
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