Workshops, trainings, circles, retreats and community nights: registration on your own website, payment to your own account, reminders, waitlists and check-in from your phone. No per-ticket fee, and the people who register become your contacts, not a platform's.
Whatever you choose, these are the things that decide whether the software carries the work or you do. The last column is the lowest ColibriOS plan that includes it; every plan contains the one before it.
| Look for | Why it matters | In ColibriOS |
|---|---|---|
| No fee per ticket or per registration | A percentage on every seat punishes the events that go well; a flat monthly price does not. | Serve |
| Event pages on your own website and domain | A listing on a marketplace is their traffic, their brand and their email list. | Serve |
| Free and paid events, early-bird and add-ons | Most small events are a mix; the tool should handle a free circle and a paid training the same way. | Serve |
| Capacity, waitlist and door check-in | Sold out should mean sold out, and a cancellation should fill itself from the waitlist. | Gather |
| Reminders you write, scheduled from the event date | No-shows drop when people hear from you the day before, in your voice, not a template. | Serve |
| Intake questions and waivers on the registration | Accessibility needs, dietary notes and signed waivers belong on the record before the day. | Serve |
| Attendees become contacts you can email and text | The people at this event are the audience for the next one; they should be your list. | Serve |
| Bookkeeping and a tax-ready report | An event has real costs; knowing the margin per event is how you decide what to run again. | Serve |
Each event gets its own page on your website, on your domain, with the date, the price, the capacity and a Register button. Free events collect a name and an email; paid events take payment through your own Stripe or PayPal at your processor's standard rate. ColibriOS adds nothing per ticket. A series of dates, early-bird pricing, a members' price and add-ons like a workbook or a meal are all set on the event, not negotiated with a platform.
The confirmation goes out in your words with an Add to calendar link. Reminders are scheduled from the event date: a week before, the day before, the morning of, each one yours to edit. Intake questions and waivers are answered after registering and sit on the person's record, so the room knows about the nut allergy before the day. When the last spot goes, the waitlist takes the next cancellation without you watching for it.
Open the attendee list on your phone and check people in as they walk through the door. Late registrations at the door go in the same list. Afterwards, everyone who came is tagged with the event, and the follow-up email, the recording link or the next invitation goes to exactly them.
Every registration is income in your books the day it lands. Connect your bank and the venue hire, the printing and the snacks arrive as expenses, categorized the way an accountant thinks; mileage to the venue is tracked at the official IRS rate. What the event actually made is a report you open, not a spreadsheet you rebuild. Then the same system books your 1:1 sessions, runs your membership and hosts your course, because an event is one thing you do, not the whole business.
There is a 30-day free trial with no credit card. After that it is a flat subscription from $116 a month, with no fee on any ticket, free or paid. Eventbrite is free for free events and charges a service fee plus a payment fee on paid tickets; on paid events of any size the flat price is usually the cheaper one, and the attendee list is yours either way.
Serve, at $116 a month, covers events with registration, payment, reminders, intake forms, waivers and the attendee list, plus your website, CRM, email and the books. Gather, at $297, adds capacity limits with waitlists, door check-in, attendee portals, multi-day events with deposits, and memberships. If you sell out rooms or run retreats, Gather is the one.
Yes. Set the price to zero and the page collects a name and an email, sends the confirmation and reminders, and adds the person to your contacts with the event tag. Nothing is charged and nothing is billed per registration.
No. They register on your web page, get an email confirmation with an Add to calendar link, and the reminders arrive by email or text. Gather adds an optional attendee portal, a link they open in any browser, for the address, the schedule and anything you attach.
Yes. Attach an intake form to the event and every registrant answers it after paying. Answers sit on their contact record where you and any co-facilitator can see them. Waivers work the same way and are signed before the day.
On Gather, open the event on your phone and tick people in as they arrive; walk-ups go in the same list. The list after the event shows who came and who did not, which is what the follow-up email keys off.
No. If you need badge printing, an exhibitor floor, multi-track agendas or a sponsor portal, conference software like Cvent or Whova does far more. ColibriOS is for the workshop, training, circle, retreat or community night that one person or a small team runs, alongside the rest of their practice.
Yes. Export your attendee list from your current platform as a CSV and import it; people arrive with notes and tags and can be emailed about the next event straight away, subject to the consent rules on the import screen.
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