ColibriOS

Event space management software that keeps the books too.

One calendar for your rooms and rentals, invoices for the groups who use them, the upkeep tracked against each property, and tax-ready books, for anyone who owns or rents a space and books it out.

If any of this sounds familiar

  • You can't see at a glance which room is free and which is already booked.
  • Groups rent your space and you chase the invoice by hand.
  • The utilities, upkeep and repairs on the building live in a spreadsheet, separate from what the space earns.
  • You're paying for a booking tool, an invoicing tool, and a bookkeeper's export that don't talk to each other.

Every room on one calendar

Add each venue and the rooms inside it, the space you own and the spaces you rent, then see the whole schedule on one calendar. Which room, which day, who booked it, at a glance, instead of across three tools and a whiteboard.

Rent it out and invoice in the same place

Rent your space to a visiting teacher, a group, or a one-off event and invoice for it right from the booking. Payments come in through your own Stripe or PayPal account, and what's paid and what's owed sits against the booking, not in your inbox.

What the space costs, next to what it earns

Track utilities, upkeep and repairs against each property, and every rental payment as income, so you can finally see what a space actually nets. It's categorized and tax-ready as it happens, not reconstructed the weekend before your filing is due.

The renters, and a page to book from

Keep your renters and their history in the CRM, let reminders go out on their own, and give people a public page, your own website, to see the space and ask about a date, instead of a listing you rent on someone else's marketplace.

Our promisePublished pricing· No demo gate· Month-to-month· Export your data anytime

Questions, answered

Can I manage more than one venue and the rooms inside it?

Yes. Add each property, owned or rented, and the rooms within it, and book them all on one calendar so you can see what's free and what's taken.

Can I rent my space out and invoice for it?

Yes. Invoice a renter straight from the booking and take payment through your own Stripe or PayPal account; what's paid and what's outstanding is tracked against that booking.

Does it track what the space costs to run?

Yes. Log utilities, upkeep and repairs against each property and see them next to the income the space brings in, all categorized and tax-ready in the same system.

What does it cost?

The booking calendar, invoicing, CRM, website and books start on Serve at $116/month. Add group classes, events and memberships with Gather at $297. Published pricing, month-to-month, with a 30-day free trial and no credit card.

See it for yourself

Thirty days free, no credit card, and no call to sit through.

Start your 30-day free trial